Executive Assistant

About the role

As Executive Assistant at AIRA Health, you will support leadership across daily operations, scheduling, and coordination as AIRA scales across three continents. You'll be a key enabler for the executive team, ensuring smooth operations and effective communication across our Boston, Budapest, and Barcelona offices.

What you'll do

• Manage complex calendars and scheduling across multiple time zones (US, EU)
• Coordinate travel arrangements and logistics for the executive team
• Prepare meeting agendas, take notes, and track follow-up actions
• Handle confidential communications and sensitive business information with discretion
• Support the organization of company events, offsites, and team gatherings
• Manage office operations and vendor relationships in Budapest
• Assist with document preparation, presentations, and internal communications
• Serve as a key point of contact between leadership and internal teams

What we're looking for

• 2+ years of experience as an Executive Assistant or in a similar administrative role
• Excellent organizational skills with strong attention to detail
• Fluent in English (written and spoken); Hungarian is a plus
• Strong proficiency with productivity tools (Google Workspace, Slack, Notion, etc.)
• Ability to manage multiple priorities in a fast-paced startup environment
• Professional demeanor with excellent interpersonal and communication skills
• Proactive problem-solver with a can-do attitude

Nice to have

• Experience working in a startup or fast-growing technology company
• Familiarity with healthcare or life sciences industry
• Experience supporting C-level executives
• Additional language skills (Spanish, German) are a bonus